Services > Company Secretarial

Every Private Limited Company (Sdn Bhd) is required by statute to have at least one secretary. The secretary shall be appointed by the directors because he or she is defined as an officer of the company under the Companies Act 1965 who has onerous duties and responsibilities.

The Company Secretary is entitled to sign contracts connected with the administrative side of the company's affairs, such as the recruitment of staffs, placing of orders, submission of Annual Reports to the SSM, attending Boardroom Meetings, liaising with government sectors, communicating with the Board of Directors and Shareholders, and so forth. All these matters now come within the ostensible authority of a secretary.

In a listed company, communications between the company and Bursa Malaysia Securities Berhad and announcements of the company are usually made by the secretary on behalf of the company.

Of course, on top of everything we know about a secretary is that, there is also someone else in the company who is ideally placed to act as a confidante and advisor – the company secretary (or the equivalent). As a relatively neutral player in the company/ boardroom, the company secretary can be relied upon to present a view that is best for the organization in general: directors should neglect this resource at their peril.